Administrative Assistant

Malibu, CA | Temp-to-Hire

Job ID: [la] Administrative Assistant-Malibu Industry: Healthcare Pay Rate: $15-$18

I am currently recruiting for my favorite client based out of Malibu.  My client is looking for Administrative Assistants to help join their team.  It is a temp position with a possibility of going permanent.  The ideal candidate will be a self motivated that wants to be part of a growing company. The position pays from $15-$18.

 

  • Expected to perform clerical duties such as filing, answering both the phone and emails, arranging meetings, and setting up itineraries for the traveling employer

  • Screening telephone calls, enquiries and requests, and handling them when appropriate

  • Dealing with incoming email, faxes and post, often corresponding on behalf of their manager

  • Taking dictation and minutes

  • Producing documents, briefing papers, reports and presentations

  • Organizing and attending meetings and ensuring the supervisor is well-prepared for meetings

  • Liaising with clients, suppliers and other staff

  • Devising and maintaining office systems, including data management, filing, etc.

  • Arranging travel and accommodation and, occasionally, travelling with the supervisor to take notes or dictation at meetings or to provide general assistance during presentations

  • Maintain and enforce confidentiality on client and employee issues

  • AA degree or BS/BA degree preferred

  • Minimum 3-5 years experience as an Administrative/ Personal Assistant

  • Excellent written and verbal communication skills

  • Exceptional note taking and shorthand skills

  • Healthcare industry experience preferred

  • Multi-task and able to resolve issues

If you or someone you know is interested in the role, please apply directly to the posting.  Afterwards, call Zarla at 213-228-1820.

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