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Administrative Assistant| Urgently hiring!| 824091

Costa Mesa, CA 92626

Posted: 04/14/2025 Job Category: Office Clerical and Administration Job Number: 824091 Pay Rate: $33.14 - $35.69 per hour

Job Description


Job Title: Department Assistant  (Immediate Need)

Pay Range: $33.14-$35.69

Schedule: 8:00am-5:00pm

Start Date: ASAP

We are seeking a detail oriented, organized Department Assistant for a 6-month contract opportunity supporting a well-known Orange County based public agency. The Administrative Assistant will public Board Meeting packets in accordance with the Brown Act and provide advanced administrative support to the Chief Administrative Officer.

Department Assistant Key Responsibilities: 

  • Prepares Board and/or Committee meeting packets by reviews all contents of packets to ensure information is complete and accurate

  • Coordinates the distribution of Board and/or Committee packets

  • Prepares Board meeting notices

  • Oversees and updates the Board of Directors and website to ensure information is current

  • Prepares and processes the Board of Director’s payroll, communication, and mileage reimbursement

  • Oversees and updates the Board of Directors and District Transparency sections of the website to ensure information is up-to-date

Department Assistant Skills and Experience:  

  • Experience: Three years of increasingly responsible clerical, secretarial, and routine administrative support experience.

  • Experience working in the government sector, specifically with public board meetings

  • Strong writing and editing skills

  • Advanced ability using Microsoft PowerPoint and Word

  • Advanced experience with Adobe Acrobat

  • Excellent customer service skills

  • Strong communication skills

  • Thrives working on a team

  • Experience applying The Brown Act a plus, but not required
 
If you believe you are a qualified candidate for our Department  Assistant please click apply below to apply on our website!
 

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Equal Opportunity Employer:
Helpmates provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. We celebrate diversity and are committed to creating an inclusive environment for all employees. Helpmates will provide reasonable accommodations for people with disabilities in all parts of the hiring and employment process.

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About Costa Mesa, CA

Unlock your next career opportunity in the vibrant city of Costa Mesa, California! With a bustling job market and a unique coastal lifestyle, Costa Mesa offers an enticing blend of career growth and captivating surroundings. Home to the renowned South Coast Plaza, world-class dining options, and the Segerstrom Center for the Arts, this city is a hub for creativity, innovation, and culture. Explore job listings in this dynamic region and see why Costa Mesa is the perfect place to advance your career while enjoying all that Southern California has to offer. Join us today and discover a career path as enchanting as the city itself!