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Department Assistant| Urgently hiring!| 832766

Costa Mesa, CA 92626

Posted: 01/08/2026 Job Category: Office Clerical and Administration Job Number: 832766 Pay Rate: $33.14 - $36.73 per hour

Job Description


Join Us Now — Urgently Hiring Department Assistant in Costa Mesa!

Job Title: Department Assistant
Pay: $33.14 - $36.73 per hour
Hours: 8:00 AM - 5:00 PM
Start Date: 12/01/2026

Looking for a hands-on role in a growing public agency? Join a prestigious Orange County-based public agency as a Department Assistant in Costa Mesa, CA, and make an impact every day. As a Department Assistant, you'll play a key role in supporting the Chief Administrative Officer and ensuring effective communication through Board meeting logistics. You’ll work closely with the administrative team to deliver results that matter.

What You’ll Do:
As a Department Assistant, you will be responsible for:
  • Preparing Board and Committee meeting packets by reviewing all content to ensure accuracy and completeness.
  • Coordinating the distribution of meeting packets to relevant stakeholders.
  • Preparing and disseminating Board meeting notices.
  • Overseeing updates for the Board of Directors and the official website to ensure information is current and accessible.
  • Managing processes related to the Board of Director’s payroll, communication, and mileage reimbursements.
  • Ensuring the Board of Directors and District Transparency sections of the website are updated regularly.

What You’ll Bring:
The ideal candidate for this role will have:
  • Education: High school diploma or equivalent; additional relevant education is a plus.
  • Experience: At least three years of clerical, secretarial, and routine administrative support experience, preferably in a government sector setting related to public board meetings.
  • Skills: Strong writing and editing abilities, advanced proficiency in Microsoft PowerPoint and Word, and high-level experience with Adobe Acrobat.
  • Personal Characteristics: Excellent customer service orientation, strong communication skills, teamwork aptitude, and high attention to detail.
  • Certifications/Licenses: Familiarity with The Brown Act is desirable but not required.

Why Join Us in Costa Mesa?
  • Career Growth Opportunities: Take the next step in your career within a respected public agency.
  • Supportive Team Culture: Work alongside dedicated professionals in a collaborative environment.
  • Competitive Pay and Benefits: Enjoy affordable health and prescription coverage with no waiting period, along with a retirement plan.

Location & Schedule:
This position is on-site in Costa Mesa, CA, and offers a Monday through Friday schedule from 8:00 AM to 5:00 PM.

Ready to Take the Next Step?
If you’re ready to start a rewarding career as a Department Assistant in Costa Mesa, apply today or contact our recruiting team to learn more. Don’t wait, we’re hiring now!

Let our local Helpmates recruiters help you reach your career goals.
At Helpmates, we do the hard work and don't stop until you're hired! We specialize in connecting job seekers with opportunities that fit their skills and career goals. Whether you're looking to grow in your current field or explore a new path, we’re here to help you every step of the way.

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We’ve seen an increase in scam attempts targeting job seekers. Please know that our team will never request sensitive personal information—such as your Social Security number or banking details—outside of our secure onboarding system. This system is the only method we use to collect the information necessary for employment.

All official communication will come from verified company email addresses or phone numbers. If something seems suspicious, trust your instincts and don’t engage. Learn how to spot job scams and protect yourself here.

Equal Opportunity Employer:
Helpmates provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. We celebrate diversity and are committed to creating an inclusive environment for all employees. Helpmates will provide reasonable accommodations for people with disabilities in all parts of the hiring and employment process.

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About Costa Mesa, CA

Unlock your next career opportunity in the vibrant city of Costa Mesa, California! With a bustling job market and a unique coastal lifestyle, Costa Mesa offers an enticing blend of career growth and captivating surroundings. Home to the renowned South Coast Plaza, world-class dining options, and the Segerstrom Center for the Arts, this city is a hub for creativity, innovation, and culture. Explore job listings in this dynamic region and see why Costa Mesa is the perfect place to advance your career while enjoying all that Southern California has to offer. Join us today and discover a career path as enchanting as the city itself!