Accounts Payable Specialist

Irvine, CA 92614

Category: Accounting Job Number: [SA] AP Specialist Pay Rate: $20.00-$22.00

We are seeking a detailed, deadline driven efficient Accounts Payable Specialist for a temp to hire opportunity with a life sciences leading company. The Accounts Payable Specialist will be reporting to the Accounts Payable Supervisor and is mainly responsible for assisting the AP Supervisor in processing invoices and issuing payments. The ideal Accounts Payable Specialist will ensure proper vendor account coding of invoices into the accounting system, process check requests and verify approval on all invoices.

Accounts Payable Specialist responsibilities:

  • Review, code and enter all non-purchase order invoices.
  • Enter invoices with purchase order through the 3-way match.
  • Monitor and ensure invoices are approved timely.
  • Collect back up receipts and record credit card purchases.
  • Prepare weekly check run file for the Controller review and approval.
  • Process weekly check run and mail out or wire payments.
  • Review and reconcile vendor statements against accounting records.
  • Respond to vendor inquires.
  • Research and resolve any payable discrepancies.
  • Maintain vendor files.
  • Reconcile A/P sub ledger to ledger monthly.
  • Provide administrative support and other projects as assigned.
  • Assist to ensure an accurate and timely monthly, quarterly and year end close.
  • Assist with schedules for SEC quarterly review and annual audits
  • Assist with SOX compliance
  • Respond to inquiries from the CFO and Controller, special reporting requests and the like.
  • Assist with financial analysis reports, as needed
  • Make recommendations and assist in improving procedures



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