Administrative Assistant

Irvine, CA 92614

Employment Type: Contract Category: Administrative Job Number: [SA] Administrative Assistant- Gov. Agency Pay Rate: $21.91-$23.60

We are in need of a highly organized, well rounded Administrative Assistant for a position with the Finance department of a local government agency! The Administrative Assistant will be responsible to provide administrative and office support activities for multiple members of management which includes maintaining complex schedules, fielding telephone calls.

 The Administrative Assistant responsibilities and duties:

  • Process incoming and outgoing mail for the finance department including UPS, Federal Express and other mail packages
  • Assist with incoming department telephone lines, as needed.
  • Prepare meeting materials, reports, agendas, minutes.
  • Prepare conference rooms for meetings, ensuring a clean and tidy space.
  • Assists in gathering information for the preparation of financial, accounting and statistical statements and reports.

 

IND1

The Administrative Assistant requirements:

  • 2+ years of experience in a administrative/clerical role
  • HS diploma/GED
  • Exceptional communication skills both written and verbal
  • Strong attention to detail
  • Intermediate to advanced knowledge of MS Office including Word, Excel, Outlook and PowerPoint.

 

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