Administrative Assistant

Los Angeles, CA

Employment Type: Temporary Category: Administrative Job Number: [TO] Administrative Assistant Pay Rate: 16-17

Helpmates is currently looking for an outstanding Administrative Assistant for an opportunity at a well known, growing company.

 

 

If you are looking for great career growth potential, then we are looking for you. Apply today to be considered for the opportunity.

 

 

Job Summary: Provides general office support for a variety of clerical activities and tasks including answering incoming calls, managing the reception area, mail, ordering supplies, organizing office communication and activities on a day-to-day basis

 

Responsibilities of Administrative Assistant:

 

  • Answer telephones and direct the caller to appropriate associate; transfer caller to voice mailbox when associate is unavailable; takes and retrieves messages
  • Provide callers with information such as company address, directions to company, fax numbers, company website and other related information
  • Greets and directs visitors to the company; manages reception area to maintain a professional image
  • Receive, sort and forward incoming mail
  • Coordinates the pick-up and delivery of all mail services (FedEx, UPS, etc.)
  • Serve as point person for organizing all large mailings
  • Coordinate the repairs and maintenance of office equipment, including copier, fax machines, computers, printers, etc.
  • Manage conference room reservations and organize all aspects for meetings
  • Type correspondence and reports; edit and update various spreadsheets
  • Maintain confidential records and files
  • Perform other related duties as required

Requirements and Qualifications of Administrative Assistant:

 

 

  • High School diploma or GED
  • Excellent time management and multitasking skills
  • Working knowledge of mail processes such as postage machine, FedEx, UPS
  • Computer literacy; Proficiency in Microsoft Word, Excel, Outlook, data entry
  • Ability to enter data efficiently, timely and correctly in order to meet deadlines
  • Good planning and organizational skills
  • Well-developed verbal, listening, and written communications skills
  • Attention to detail and a high level of accuracy and confidentiality
  • Ability to maintain a professional appearance and manner
  • Ability to contend with a wide variety of people on various issues
  • Ability to work in a busy office with constant interruptions
  • 1-3 years previous experience in an office environment

Helpmates

Helpmates goes beyond placing you at a job, as we assess your skills, your interests and determine the best culture and fit to showcase your unique talents. We’ve been working with top employers across Southern California for over 40 years, and as a result, we have access to unique career opportunities you won’t find anywhere else.

 

Helpmates has placed me in a great company and they follow up with me to see how things are going.” Helpmates Specialist

 

“Helpmates really cares for their employees, I would recommend them to everybody” – Helpmates Specialist

 

Helpmates is an Equal Opportunity Employer (EOE). We will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the California Fair Employment and Housing Act (FEHA).

 

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