Administrative Assistant

Santa Ana, CA 92702

Employment Type: Contract Category: Administrative Job Number: [SA] Administrative Assistant- City municipality Pay Rate: 19.00

We are seeking a sharp, ambitious Legal Administrative Assistant for a contract opportunity in Orange County! The ideal Legal Administrative Assistant will be experienced and highly skilled in working with management, as well as managing confidential matters and exercising high levels of discretion and judgment. The Legal Administrative Assistant’s role requires a proactive, self-starter who possesses exceptional multi-tasking and communication skills, both oral and written. A high level of professionalism, organization, and flexibility are essential.

 

The responsibilities of the Legal Administrative Assistant:

  • Handle incoming departmental telephone lines
  • Plans, coordinates, calendar meetings for the City Attorney and Assistant
  • Compose correspondence, reporting
  • Coordinates and sets up travel arrangements for business.
  • Prepares routine and advanced correspondence including letters, memorandums, and reports.

 

The Legal Administrative Assistant required Education and Experience:

  • 3-5 years of experience supporting Executives in an administrative role.
  • Adapt to different personalities; quick to build rapport.
  • Ability to multi-task and apply common sense to carry out instructions furnished in written or oral form.
  • Ability to balance workload under short deadlines and changing priorities, and work in a fast-paced, team environment.
  • Advanced working knowledge of Microsoft Office, including Outlook, Word, Excel.
  • Computer literate and internet savvy, with the ability to learn new software applications quickly.
  • Positive relational, interpersonal and service skills.
  • Work hours- Monday-Thursday 8am-5pm (32 hours per week)

 

 IND1

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