Executive Assistant to CEO-Healthcare

Los Angeles, CA 90059

Employment Type: Temporary Category: Healthcare Job Number: [TO] Executive Assitant to CEO Pay Rate: 25-30/hr

Helpmates is currently looking for an outstanding Executive Assistant that has worked within the healthcare segment. .

 

If your skills are top notch and you enjoying being the right hand person for a busy executive then this is the role for you!

 

Job Summary: The Executive Assistant will implement directives of the Chief Executive Officer. Administer operations of the CEO's office providing confidential, comprehensive executive support and assistance to the CEO. Coordinate and perform projects, activities, appointments and administrative functions in the Administration Office utilizing knowledge of office systems and procedures and interdepartmental functions.

 

 

Responsibilities of Executive Assistant:

 

  • Administer day-to-day operations of the CEO's office by coordinating the workflow of the CEO's daily activities. Provide confidential executive administrative assistance to the CEO. Support and manage the Administration Office's operational flow; screen incoming calls with professional, friendly demeanor and direct caller appropriately.

 

  • Proactively manage and optimize CEO's time, travel, and meeting attendance. Maintain and manage CEO's calendar and schedule, and coordinate appointments. Facilitate meeting arrangements for the CEO. Ensure CEO's meeting preparation by providing materials and documentation required in advance and/or as needed.

 

  • Establish and maintain effective communication with staff members reporting directly to the CEO. Participate in organizational planning and implementation processes as assigned. Ensure timely reciprocal exchange of information between CEO and staff. Monitor CEO email account and respond or act on appropriately. Coordinate and attend weekly Leadership Team and other meetings as directed by CEO. Prepare agenda, take and transcribe minutes. Plan and coordinate events, staff meetings, retreats, etc. on behalf of the CEO.

 

  • Receive and open incoming correspondence addressed to Administration and/or CEO and determine proper disposition and route appropriately. Compose, prepare and complete written correspondence, reports, spreadsheets, etc. of professional quality for the CEO and others as directed.

 

  • Provide administrative support to the Board of Directors. Coordinate monthly meetings. Prepares agenda, materials, and documentation for meeting. Attend meeting and record and transcribe minutes. Ensure meetings function efficiently and productively.

 

  • Manage special projects on behalf of CEO as needed. Assist with statistics, data, online search, studies and reports as required. Updates, edits, and proofreads internal and external documentation. Monitor progress toward completion of assigned tasks. Ensures that reports are submitted in a timely manner. Apprise CEO of status and progress of assigned tasks.

 

Requirements and Qualifications of Executive Assistant:

Education

    • Bachelor's degree required

 

Qualifications/Experience

    • Five (5) to eight (8) years previous executive assistant experience preferably supporting C-level and/or executive management
    • Three (3) years experience in the health care industry. Acute care hospital experience performing administrative support functions preferred
    • Current Notary Public commission desirable
    • Demonstrated knowledge and skills necessary in the use of Microsoft Office applications

 

Special Skills/Knowledge

    • Strong communication and organizational skills
    • Must be detail-oriented
    • Must have the ability to multi-task
    • Takes initiative

 

    • Must have ability to problem solve
    • Demonstrated ability to accept instruction from and work with employees at various levels
    • Ability to work in a team setting
  • , Must be able to work in a culturally, diverse environment

 

 

 

Helpmates

Helpmates goes beyond placing you at a job, as we assess your skills, your interests and determine the best culture and fit to showcase your unique talents. We’ve been working with top employers across Southern California for over 40 years, and as a result, we have access to unique career opportunities you won’t find anywhere else.

 

Helpmates has placed me in a great company and they follow up with me to see how things are going.” Helpmates Specialist

 

“Helpmates really cares for their employees, I would recommend them to everybody” – Helpmates Specialist

 

Helpmates is an Equal Opportunity Employer (EOE). We will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the California Fair Employment and Housing Act (FEHA).

 

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