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Onboarding Coordinator-Hiring Now! 832231

Owings Mills, MD 21117

Posted: 12/02/2025 Job Category: Human Resources Job Number: 832231 Pay Rate: $25 per hour

Job Description

A leading medical organization in the Owings Mills, MD area is seeking a dynamic Onboarding Coordinator for a temporary opportunity supporting a growing team.
  Job Title: Onboarding Coordinator  Location: Owings Mills, MD 
Hours: 8:00am - 5:00pm

Temporary Assignment 
Pay Rate:  $25.00 

Key Responsibilities:

We are looking for a detail-oriented Onboarding Specialist to join our team on a temporary basis.  In this role, you will be responsible for ensuring a seamless and positive onboarding experience for new hires, setting them up for success from day one. You will act as a liaison between HR,  and new employees to facilitate paperwork.
Key Responsibilities:
  • Ensure data integrity through accurate data entry and self-auditing in HRIS systems
  • Communicate and collaborate with key stakeholders within HR and Operations to improve the pre-employment onboarding experience and to provide regular updates on candidate status
  • Communicate clearly and effectively to new employees during the onboarding process
  • Ensure compliance with state/federal requirements, to include any pre-employment medical and background screening
  • Ensure completion and submission of required new hire documents, including all required policy acknowledgments on what documents they need to provide and complete prior to their start date
  • Ensure complete and accurate electronic personnel files, including personnel records, adverse actions, completion of I-9s
  • Conduct all HR functions in accordance with applicable statutes, EEO, OSHA, FLSA, etc.
  • Maintain current knowledge of employment law that may directly impact new hire workflows, processing and compliance
  •  Partner with other HR services to troubleshoot any technical error that may arise during the onboarding process
  • Participate in meetings and/or manage projects as assigned

Qualifications:
  • High School Diploma
  • At least 1 year experience in Human Resources, preferably in a position that had previous onboarding responsibility
  •  Knowledge and understanding of current HR policies, including mulit-state new hire employment laws
  • Strong working knowledge with cloud-based systems
  • Ability to handle delicate and confidential situations
  • Must be able to work remotely or within an office as business needs determine
  • Must have strong written and verbal skills

 
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Helpmates provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. We celebrate diversity and are committed to creating an inclusive environment for all employees. Helpmates will provide reasonable accommodations for people with disabilities in all parts of the hiring and employment process.

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About Owings Mills, MD

Start your next career chapter in Owings Mills, Maryland! This vibrant area just northwest of Baltimore offers a perfect blend of suburban charm and urban amenities. With its proximity to renowned institutions like Stevenson University and historical sites like Cylburn Arboretum, Owings Mills provides a unique backdrop for professional growth. Discover the local flavors at Foundry Row or catch a show at Gordon Center for Performing Arts. Whether you're into outdoor adventures at Soldier's Delight Natural Environmental Area or cheering for the Baltimore Ravens at M&T Bank Stadium, Owings Mills has something for everyone. Explore our job listings today and unlock exciting opportunities in this dynamic region!