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Entry Level Human Resources Assistant (with Excel exp.)-Hiring Now! | 830027

Pomona, CA 91768

Posted: 10/13/2025 Job Category: Human Resources Job Number: 830027 Pay Rate: $21 - $22 per hour

Job Description


 Ready to be the heartbeat of a high-performing HR team in a trusted insurance company? We're looking for a proactive, detail-driven HR Assistant to help us take care of what matters most—our people. From onboarding top talent to supporting daily HR operations, you'll play a key role in building a workplace that protects, empowers, and thrives. If you're organized, people-savvy, and ready to grow with a company that’s all about security and service—this is your moment.

Pay: $21-22.00/hr. 
Schedule: 7:30 am - 4:30 pm
Duration: Temp-to-hire
Location: Pomona, CA

Administration
 
  • Overseas visitor management process, including temporary employees, contractors, and guests
  • Assists with various HR employee programs such as employee recognition program, wellness program, or others, as needed
  • Assists in planning and organizing employee events and parties
  • Maintains and edits the information monitors located throughout the offices
  • Sorts/mails/distributes various interoffice correspondence
  • Completes employment verification requests
  • Prepares HR paperwork (separation, LOA, workers comp) as directed
  • Creates various ad hoc reports as requested by Senior HR team members
 
 
Temporary Staffing Support
  • Ensures completion of onboarding paperwork
  • Assembles temporary employee packets
  • Audits  temporary employee new hire files
  • Manages  temporary employee records
 
 
Call Management
  • Answers all incoming telephone calls with courtesy and responsiveness and routes calls promptly and accurately
  • Re-routes all voice mail messages left on main message mailbox during off hours to the intended parties’ voicemail systems
  • Remains alert to undelivered phone messages or calls of an urgent nature and brings them to the attention of a supervisor
  • Maintains a professional appearance of reception area at all times - clean, attractive and uncluttered
Time Keeping
 
  • Assists with the verification and validation of timekeeping reports
  • Serves as main point of contact for all employees regarding timekeeping questions and issues including time sheet edits and corrections
  • Generates time keeping records as requested
 
Payroll & Benefits Administration
 
  • Enters payroll data as directed
  • Assists with payroll changes such as tax withholding and PTO requests
  • Assists employees with general payroll related issues or questions
  • Provides benefits related information and assistance to employees
  • Assists in auditing payroll and benefit records, accruals, and reconciliations
  • Generates payroll and benefit reports as requested

Education & Experience
 
  • Bachelors Degree in Human Resources or closely related field
  •  0-2+ years of administrative human resources experience
  • Strong computer skills including Microsoft Word, Excel, and Outlook proficiency. MUST have experience with Excel-Pivotr Tables
  • Knowledge of state and federal laws related to HR policies and practices

#HSCE 

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We’ve seen an increase in scam attempts targeting job seekers. Please know that our team will never request sensitive personal information—such as your Social Security number or banking details—outside of our secure onboarding system. This system is the only method we use to collect the information necessary for employment.

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Equal Opportunity Employer:
Helpmates provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. We celebrate diversity and are committed to creating an inclusive environment for all employees. Helpmates will provide reasonable accommodations for people with disabilities in all parts of the hiring and employment process.

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About Pomona, CA

Ready to take your career to the next level in the vibrant city of Pomona, California? This lively city, nestled in the heart of Los Angeles County, boasts a rich cultural scene, with renowned art galleries like the American Museum of Ceramic Art, performances at the historic Fox Theater Pomona, and delicious multicultural cuisine along the Pomona Valley Certified Farmers Market. Home to the Los Angeles County Fairgrounds and Fairplex, The Glass House concert venue, and Cal Poly Pomona, this area offers endless growth opportunities for job seekers in a diverse and thriving community. Explore our job listings in Pomona today and discover why this charming city is the perfect place to advance your career!