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Part time Buyer | Urgently hiring!| # 831400

Costa Mesa, CA 92626

Posted: 11/03/2025 Job Category: Office Clerical and Administration Job Number: 831400 Pay Rate: $40.37 - $43.47 per hour

Job Description


Job Title: Part time Buyer (Immediate Need)
Pay Range: $40.37-$43.47 hourly
Work Schedule: 8:00am-3:00pm, Tuesday-Thursday
Start Date: ASAP

We are seeking a part-time Temporary Buyer for a 3-6 month temporary opportunity with  our customer, a well known Orange County based public agency, whose mission is to provide high quality water and sewer services in an efficient, cost effective, and environmentally sensitive manner which produces a high level of customer satisfaction! The Buyer will be responsible to coordinate the purchase of equipment, services, and supplies, support administration of the competitive bidding process; and administer contracts following procurement rules and regulations.

The Buyer will be responsible to:
  • Obtain competitive quotes for supplies, equipment, and services on an as-needed basis.
  • Make vendor outreach calls to confirm specifications, availability, and follow-ups.
  • Respond to routine vendor inquiries and escalate critical issues as needed.
  • Schedule RFP interviews and coordinate availability with evaluation team members and vendors.
  • Prepare interview packets and supporting documentation for the interviews.
  • Schedule and book a conference room for interviews.
  • Assist with formatting and proofreading of documents.
  • Review eRequestor submissions for completeness and accuracy.
  • Post approved purchase orders and email finalized POs to vendors.
  • Track PO status and follow up on discrepancies.
  • Close completed or inactive purchase orders.
  • Maintain and update PO logs.
  • Send finalized contracts, amendments, and task orders for signature via DocuSign.
  • Monitor DocuSign status and follow up on pending signatures.
  • File fully executed contracts in the shared drive with proper naming conventions.
  • Update contract logs and assist with tracking expiration dates and insurance compliance.
  • File incoming insurance certificates and endorsements in appropriate contract folders.
  • Flag missing or non-compliant insurance documents and notify Risk Management.
  • Update insurance tracking logs and assist with vendor follow-ups.
  • Maintain organized digital and physical filing systems for procurement records.
  • Support internal staff with procurement-related questions and direct policy inquiries appropriately.
  • Perform related duties as required.

 The Buyer must possess the following:
  • Associates degree in Business Administration or related field required. Bachelor degree in Business Administration or related field desired.
  • Three years experience in purchasing material requisition orders for supplies, services, and equipment and capital items preferably in the public utility sector but not a requirement.
  • Proficient using Microsoft Windows, Word, and Excel.


If you believe you are a qualified candidate for our Part time Buyer role, please click apply below to apply on our website! 

#HSIR
 

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About Costa Mesa, CA

Unlock your next career opportunity in the vibrant city of Costa Mesa, California! With a bustling job market and a unique coastal lifestyle, Costa Mesa offers an enticing blend of career growth and captivating surroundings. Home to the renowned South Coast Plaza, world-class dining options, and the Segerstrom Center for the Arts, this city is a hub for creativity, innovation, and culture. Explore job listings in this dynamic region and see why Costa Mesa is the perfect place to advance your career while enjoying all that Southern California has to offer. Join us today and discover a career path as enchanting as the city itself!