Office Coordinator

Gardena, CA | Temp-to-Hire

Job ID: [TO] Industry: Helpmates Internal Pay Rate: $14-15

We are looking for a stellar Front Office Coordinator to help us inhouse. This is a great opportunity to learn more about the staffing and recruiting world. This is a fast paced, ever changing environment where someone will always need to be a step ahead. This position also requires above average communication, written and customer service skills. You are the front line person that anyone speaks to. If you are up for the challenge, we would love to meet you!




  • Operate telephone switchboard to answer, screen, or forward calls, providing information, taking messages, or scheduling appointments.
  • Greet persons entering establishment, determine nature and purpose of visit, and direct or escort them to specific destinations.
  • Schedule appointments and maintain and update appointment calendars.
  • Confirm next day appointments
  • Hear and resolve complaints from customers or the public.
  • File and maintain applications, post medical, backgrounds, and unemployment claims
  • Transmit information or documents to customers, using computer, mail, or facsimile machine.
  • Collect, sort, distribute, or prepare mail, messages, or courier deliveries.
  • Create, maintain, and enter information into databases.
  • Scan or read incoming materials to determine how and where they should be classified or filed.
  • Keep records of materials filed or removed, using logbooks or computers and generate computerized reports.
  • Gather materials to be filed from departments or employees.


  • Process all timecards
  • Follow up with candidates and client to ensure every employee is paid on time
  • Process and issue employee paychecks and statements of earnings and deductions.
  • Review time sheets, work charts, wage computation, and other information to detect and reconcile payroll discrepancies, and excesses absences.
  • Compile employee time, production, and payroll data from time sheets and other records.
  • Process paperwork for new employees and enter employee information into the payroll system.
  • Process Beeline, Field glass, Kronos, and Webtime
  • Recommend and set up electronic payment, direct deposit and Global Cash Cards
  • Set up client and candidate on Webtime and educate
  • Process sick time


  • Coordinate application, prove it tests, and e-documents for candidates
  • Prepare hiring practice audits for the monthly corporate audit
  • References and Audit files to change to Active
  • Handel all unemployment claims
  • Maintaining all files
  • Maintaining testing room and front office presentable
  • Coordinates all maintenance and repairs of office equipment
  • Order all supplies for office and kitchen
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