Project Coordinator

Irvine, CA 92618

Posted: 07/10/2019 Employment Type: Contract Category: Administrative Job Number: [SA] Project Coordinator Pay Rate: $25.00-$30.00

We are seeking a detail-oriented Project Coordinator for a 12month+ contract opportunity with our customer a large organization in Irvine, CA!

The Project Coordinator will assist 5 distribution centers (PDCs) across the US that hold parts for the company and the purpose of this role is to establish, administer, and analyze the vendors and services that support these facilities.

The Project Coordinator job duties:

  • Continuous review and reporting of vendor performance including spend analysis (using MS Excel)
  • New vendor selection/onboarding
    • Support vendor and service selection through collaboration with PDCs (Parts Distribution Centers)
    • Setup selected vendors including initial contract review for terms and conditions and obtaining W9/ACH/COI forms
    • Act as a liaison between vendors and procurement and legal departments
  • Contact vendors regarding quotes, materials, billing, and invoices
  • Verify the accuracy of incoming invoices from the 5 distribution centers and process timely through Concur system.
  • Create and track purchase orders.
  • Provide operational support as needed
  • Provide administrative and business support to the Parts Logistics department
  • Maintain an organized online filing system for all vendors and service documents
  • Collaborate with 3PL on invoice verification/ reconciliation and secondary invoices related to Special Service Requests


Must haves for the Project Coordinator position:

  • High school graduation or equivalent
  • 2+ years of administrative experience required.
  • Positive, “Can do” attitude, self-starter, willingness to learn and ask questions
  • Strong attention to detail, analytical skillset
  • MS Word and MS Excel skills
  • Familiarity with service agreements
  • Good customer service skills- you will work with the various distribution contacts for the 5 locations, internal departments, and service providers
  • Hours for the position: 8 am- 5 pm however, there is flexibility to work 7am-4pm or 9am-6pm, if needed.


If you have any questions, feel free to chat with a recruiter! We are always happy to help.

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Helpmates goes beyond placing you at a job, as we assess your skills, your interests and determine the best culture and fit to showcase your unique talents.  We’ve been working with top employers across Southern California for over 40 years, and as a result, we have access to unique career opportunities you won’t find anywhere else.


“Helpmates has always been willing to work personally alongside our site management team to promote understanding and competence for both the quality of our products and the safety of our production teams. I value and appreciate my relationship with Helpmates and recommend them to any organization with staffing needs.” - Helpmates Client


“Helpmates responded very quickly to my application. The whole process, from hiring to getting sent to the company to work for was very quick and painless. I also liked that helpmates sent a representative out to check on us while we were at our new workplaces.” – Helpmates Specialist


Helpmates is an Equal Opportunity Employer (EOE). We will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the California Fair Employment and Housing Act (FEHA).



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