Sales Administrative Assistant

Irvine, CA 92614 | Temp-to-Hire

Job ID: [SA] Wholesale Sales Administrative Assistant Category: Administrative

Sales Administrative Assistant

We are an outgoing, fun, and innovative company and appreciate our employees! We believe in treating everyone with a “ Be yourself, that’s okay here” mentality. We offer a healthy work life balance and value individuality, integrity, self driven, show no fear, positive attitude !

Our Sales Administrative Assistant should have some sales experience, preferably with wholesale or retail. Must be able to work autonomously , support the VP of Sales and  a Team of 4 Sales Representatives


  • Order Management: Execute order entry as necessary
  • Sales/Operations Coordination: Work closely with our operations team. Provide open order report/status to sales team
  • Invoice Tracking: Track outstanding invoices and provide notifications to customers of current status. Follow up with customers on past-due invoices
  • Sales Reporting: Compose monthly sales reports for submission to sales and leadership teams
  • Coordinate Travel: book events, travel, coordinating freight, ensuring sales tools and merchandise are shipped properly. Work directly with the Director of Sales to stay on budget
  • Sales Meeting: Work with internal team to develop and execute annual sales meeting. 
  • Account/Rep Support: Communicate directly with independent accounts, as well as independent sales representatives, and implement requests. Collaboration with our inside sales team. 
  • Other: Perform general office duties such as order and maintain office supplies, answer phones and rout calls as necessary to appropriate department/individuals, file, office maintenance, perform general data entry and assist in other duties as needed and directed.

Demonstrated Competencies: All Individual Contributors will need to demonstrate competency in the following areas:

  • Take initiative
  • Flexibility
  • Organization and Planning Skills
  • Excellent Communication
  • Respect for Others
  • Results Oriented
  • Be Efficient
  • OWN IT!

Education:High school diploma or equivalent (GED) required  BA/BS degree preferred

Experience: A minimum of 1-3 years fast-paced experience

SAP / Microsoft Word, Excel, Outlook

Have fun!



This is a contract to hire opportunity, once hired we offer competitive benefits, 401K match 6%,  PTO 160 hours, on-site gym, all major holidays off, continuous learning and development, addition quarterly time off to enjoy the great outdoors!

We will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the California Fair Employment and Housing Act (FEHA).

Apply Online

Not ready to apply?

Send an email reminder to:

Share This Job:

Related Jobs:

© Year Helpmates Staffing Services. All Rights Reserved.
Privacy Statement | Site Map | Site Credits.