Samples Coordinator

Irvine, CA 92614- | Direct Hire

Job ID: [SA] Samples Coordinator Industry: Administrative Pay Rate: $45K-$55K

Helpmates is seeking an organized, efficient Samples Coordinator for a direct hire opportunity in Orange County! The Samples Coordinator will be responsible for processing and tracking all product samples as they move through the companies Manufacturing Plants and to the 3rd party samples vendors. The Samples Coordinator will be responsible for helping to build processes to organize the samples program, and will effectively communicate status, deadlines and ETA’s with sales and all teams.

Sample Coordinator Responsibilities:

  • Create process and account for all products coming in and out of the companies Manufacturing Plants
  • Utilize proprietary tools and Microsoft Excel to input and organize data
  • Vendor management – monthly reporting of 3rd party vendor performance
  • Placing raw material purchase orders internally via SAP
  • Placing purchase orders to 3rd party vendors for branded labels
  • Make sure all samples have accurate label information and placement
  • Maintain and manage proper raw material inventory levels at 3rd party vendor
  • Maintain Golden Samples Masters at 3rd party vendor to insure quality of samples
  • Work with sales and marketing to introduce new product launch samples
  • Work with sales to determine gap in sample offering and rationalize current sample offering
  • Occasional presentation to sales on samples updates

Sample Coordinator Qualifications:

  • SAP – Enter Purchase Orders- one year of experience desired
  • 2 years Supply Chain & Inventory Management experience
  • Computer skills: experience with MS Excel, MS Word, and PowerPoint are required
  • Strong attention to detail and excellent follow through
  • Good written and verbal communication skills
  • Effective time management skills
  • Inventory Management
  • Sense of urgency; Ability to prioritize, Ability to multi-task
  • Ability to work independently and in a team environment
  • Ability to build solid cross-functional partnerships
  • Ability to lift, transport, and maneuver large boxes of samples
  • Driver’s License – Frequent trips to So. CA manufacturing plants and to Oceanside, CA (Samples Vendor)
  • College Education preferred

Exceptional benefits offered! The comprehensive benefits package, including, but not limited to: Medical, Dental, Vision, 401(k) – Retirement / Savings plan with company matching funds, Life Insurance and Vacation plans.

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